Professional Development

Mind mapping is a very powerful technique for promoting creative thinking and improving memory.  Developed by Tony Buzan, it has become a very widely used tool, primarily because it is such a visual way of planning or remembering things.  So if you need to plan or remember something, here are the top ten tips for creating and using a mind map:

1. Use A3 paper – give yourself plenty of room to develop your ideas; you can always reduce its size later if necessary. If you don’t have A3 paper to hand, the back of an envelope is equally good as a starting point.  Just transfer your initial map to A3 paper later.

A ‘to-do’ list is a powerful way to organise yourself and to reduce stress.  Have you ever written one and never achieved what’s on it?  Or maybe you’ve written a to-do list but kept putting off the tasks to another day because something ‘more urgent’ cropped up?  If either of these sounds familiar, perhaps you need to consider whether you’re writing a to-do list or a ‘wish-to-do’ list.  Being realistic with what you put on a ‘to-do’ list is key to being able to achieve it.  The sense of achievement at the end of the day is motivating, so you’ll want to do it again the next day!  Here are the top ten tips to help you do that:

Think what might happen if you were more proactive at work. If you show more willingness to advance your skills and take on increased responsibility, you will be able to make the most of your role. This will have a mutually beneficial effect, both for you and for the firm you work for.

Say, for example, you were able to take over some of the less involved work from a fee-earner and save them an average of an hour’s billable time per day, enabling them to cost that half hour out elsewhere; you could increase the firm’s gross profit. If a fee earner costs their time out to clients at, say, £200 per hour, this would mean that your firm would gain an additional gross profit of 5 x £200 per week, or £1000. This would amount to £52,000 per annum, minus time for holidays.

Proactivity means not waiting to be asked, but having an ability to think ahead and anticipate needs, difficulties and different ways of achieving a necessary outcome.  Proactivity also means being able to identify and solve problems by making decisions.  To do all this requires knowledge, which needs constant updating plus a conscious effort to seek it out.  So here are the top ten tips to help you develop proactivity in your role:

1.    Seize the opportunity for training.  No matter that you think you’ve been doing your job for years - you can always pick up one new bit of knowledge and so turn it to your advantage.  Training is also an opportunity to network.  Sometimes it isn’t only about what you know, but who you know.

Minutes are a factual, impartial and balanced record of the decisions and summary of a meeting. As such they should be an accurate, brief and clear snapshot of what was discussed, what was agreed, and what action is to be taken, by whom and by when. Unfortunately, many meeting minutes end up inaccurate, long and confusing, so people rarely want to read them, much less pick up any actions they are responsible for! So here are the top 10 tips for minute takers:

A vital step when approaching trial

If ever the saying “time is money” were true, then it must be when you talk about lawyers. With the guideline hourly rate for a partner regularly exceeding £200 an hour, any steps which help to reduce the time spent on a case are worthwhile taking. 

Attitude is a mind-set. It is the way you look at things mentally. When things are going well a positive attitude is easy to maintain. But we're all human and something will always happen to test our positive mind-set. So when that happens, here are the top 10 tips to help you bounce back and regain a positive outlook:

1.    Nurture your funny focus. While it's not appropriate to laugh away all serious problems, laughing can help you transfer your focus from the problem to possible solutions.

Good English Matters!

Do you agree with this statement? Are you concerned, annoyed and fed up with the decline in standards in the use of our beautiful English language? If so, please read on.

The Queen’s English Society (QES) has been in existence for more than thirty-five years, but now more than ever it is important to work toward preserving the beauty and precision of the English language.

The QES believes that young and old alike have the right to enjoy the pleasure of speaking, listening to and writing good English. The QES are actively encouraging new members, in order to help preserve our wonderful language for future generations.

In the last two issues we have looked at preparing and writing a report. The third and final stage of report writing is to check your report. Make sure you are methodical when checking, no matter how much you feel you know what you have written: start at the top of page one, and keep going until the last line of the last page!

When you have finished writing your report, run spellcheck on it, then take a printout and leave it for as long as possible (preferably a day or two) so you can read it with fresh eyes. It may be worth asking somebody else to read it as well, as they will spot mistakes not noticeable to you. See the ten points below, which are divided into three stages, for checking longer reports. For shorter reports, check everything but you will be able to check all the points at once.

We are unlikely ever to have sufficient time to do all the things we want or need to do. Therefore, it’s vital to make the best use of the time we have available. And since time itself is not physically manageable, we have to learn to manage ourselves, our workloads, our priorities and our clutter. Here are top ten tips to help you do this:

1. Never let others solve their time problems by creating yours! Make sure you know how and when to say ‘no’, and are in agreement about the next move. It is far better to negotiate tasks and deadlines as they arise than to accept everything and then lose face because you can't cope.