Are you studying a Legal Secretary course and need to improve your everyday secretarial skills? Or maybe you are qualified as a Legal Secretary but feel you need to improve your everyday secretarial skills on the latest software?
Lewis College provides a range of distance learning courses for secretaries, and the Institute of Legal Secretaries and PAs has kindly asked us to discuss some of the courses we offer.
You’ve got the job you’ve been working towards for a long time. The sense of achievement is a great feeling and well deserved. But why stop there?
It can be easy to rest on your laurels, especially once years of study, training and experience have come together to get you where you are. But you should always set yourself new goals, so you have a target and something to work towards. Otherwise, things can become a bit stale and the wrong questions start to be asked.
Self-development is important to all of us, and we can work on this in the workplace. But if you really want to fast-track your career, continuing to educate yourself is key for a number of reasons, and here’s why;.
A few thousand years ago, around the time we learned to cook with fire, human life was quite different. Still, in the 21st century our priorities are much the same, except that if we want something to eat these days, we go to a supermarket and pick it from a shelf. Back in the Stone Age we would sharpen some poles, step into the cold and walk for days until we found a herd of mammoths. If we didn’t get eaten by sabre-toothed tigers along the way, when we eventually found our dinner we would have to slay the giant beast with our sharp sticks and then be burdened with the task of dragging it home.
With the heralding of the New Year, many of us will start to consider the fresh start this brings. Once the excitement of the holidays has eased off, some of us may find it difficult to readjust back into work life. This article aims to help guide you through the first week back at work and make the transition as smooth as possible by applying some useful organisational tips and maintaining your New Year’s enthusiasm.
Maintain your tranquillity
Hopefully the holidays have left you feeling rested. By maintaining this feeling of calm as you transition back into the office, you will set yourself up to succeed in this first week back. If you work through the suggestions below with a feeling of calm, you are more likely to have a productive and enjoyable first week back.
Legal Secretaries are a crucial but sometimes overlooked part of the conveyancing process, as they perform a number of different roles which contribute towards the smooth running and ultimate success of the project.
The main role of a Legal Secretary in this context is to provide Conveyancers or Property Solicitors/Fee Earners with support in the legal aspects of a property purchase process. Depending on the complexity of the purchase, the structure of the firm, the checks that are required, and the skills and/ or experience of the Legal Secretary, their role can vary from providing basic office or administrative support to offering more in-depth co-ordination role acting as the “right-hand man” to the Conveyancer. Sometimes the Legal Secretary is even the first point of contact for the clients involved in the process.
Do you ever feel you should be further along on your goals and projects, given how much time you’ve been spending in your workspace?
To enter a state of high productivity, we know that it’s important to avoid distractions and really concentrate deeply on a task or project. You want to enter the state that Cal Newport refers to as “deep work”, and it’s best if you can maintain this state for at least a few hours at a stretch. If you can do three to five sessions of deep work per week, you’ll often achieve stronger results than you would with 40-plus hours of busywork. You’ve probably observed this pattern in your own life already. But of course the challenge is to enter this flow state consistently and to stick with it for extended periods.
Sometimes life can be overwhelming with work, family, friends and the activities we are involved in. Many of us can feel disorganised, stressed and not in control of our lives. We never seem to have the time to do everything we want.
The first step to avoid being overwhelmed is to understand that it would be impossible to do everything we would like to do and to accept the fact that we may never be able to do everything we wish. It is important, therefore, to prioritise the things that are most important to us. We need to regularly reassess our values, goals and tasks.
Last month, my article ended by emphasising how smiling can make you more approachable and likeable, and by maintaining that if you smile at someone, they will almost invariably smile back. In other words, if you are consistently cheerful, you will definitely be noticed and make a difference.
The next trait that will help you to stand out is efficiency. One dictionary’s definition of the word “efficient” is “functioning or producing effectively and with the least waste of effort; competent”. Look up the synonyms for this word, and you’ll see mention of attributes such as ability, adeptness, capability, competence, effectiveness, productivity, proficiency, skill and organisation.
Everybody, at some point in their life, has procrastinated in order to avoid doing their work or a task, in the vain hope that it might complete itself or maybe even disappear. Unfortunately for you and me, the task never disappears; in fact it normally gets more and more urgent or difficult to do. The best way out of this circle is probably not to get into it in the first place.
How we communicate has a big impact on our lives. The purpose of communication is to get your message across to others. This is a process that involves both the sender and the receiver of the message. To be successful in business you must communicate well, and communicating effectively is at the heart of interpersonal skills. Good communication skills require a high level of self-awareness. Understanding your personal style of communicating will go a long way towards helping you to create good and lasting impressions on others.
Nonverbal Communication